J-TSOON BURNING PUMPKIN FEST 2024 FLEA MARKET Rules

Important changes to the ticket system!

After the selection process, participants must purchase their tickets and confirm the purchase with the event organizers by the deadline of October 7th, 2024. Failure to do so will result in the team offering the vending spot to the next potential participant. (Please send a confirmation screenshot to art@j-tsoon.ee or a message with the email address you used to confirm the purchase. This will help us verify your participation.)

1. About

• Flea Market is a place where each of you can breathe new life into your old items, be it manga, cosplay, figurines, or any other geeky merchandise.

2. General rules  

• Submitting an application does not guarantee 100% participation in the Flea Market.
• It is mandatory to submit photos of the goods you’re planning to sell at the event. If the participant does not attach a photo of the goods in the application form, they will not be accepted into the Flea Market.
  • When submitting images or links for review it must be clear what type of items you will be selling at your table. Insufficient amount of information may result in rejection to participation in the upcoming Flea Market. (Photos of your previous set-ups are greatly appreciated and help with the selection process)
  • Sellers may arrange their merchandise on the table or nearby, as long as it doesn’t obstruct other participants or visitors. 
  • Inappropriate content, violence, and offensive content are prohibited at the event. 
• Mature (18+) content is not allowed to be publicly displayed at the event.
  • Mature content should be concealed, covered with a sheet, pixelated, or masked in any other way. 
• Selling beverages, drinks, snacks and food at the event in the Flea Market is not permitted. 
• Sellers and their assistants must be polite and respectful to their colleagues, visitors, organizers, volunteers, and everyone present at the event. 
• Selling any goods within the event premises is permitted only by individuals who:
  • Are participants of the A&C Alley, Flea Market or Commercial zone.
  • Have undergone prior selection and approval to participate.
  • Have been provided with a table and/or a specifically designated selling space by the event organizers.
• Each participant of the Flea Market is provided with only one table per submitted application.
• During the event the Flea Market participants are required to bring their own cloth to cover the table. Covering your table with a cloth is mandatory! (approximately 180cm)
• Within the Flea Market, participants can sell items related to anime, K-pop, games, comics, and more. These may include figurines, keychains, manga, cosplay items, wigs, and all associated merchandise that adheres to these rules. 
• Selling used items closely related to the body, such as used contact lenses, used undergarments, used fake teeth, and other related products, is prohibited.
• For violation of those rules, event organizers reserve the right to request that you leave the event without compensation for the entrance ticket.
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3. Participant Selection Criteria:

• All Flea Market participants, who have properly completed and submitted their application by the deadline of September 1, 2024, at 23:59 will undergo a selection process by the event organizers.
• The number of participants in the Flea Market is limited!
• The event organizers reserve the right to decline any application without providing a reason for refusal.

4. Tickets

• Sellers must have a special entry ticket to participate in the event’s Flea Market. 
• The ticket will have a designated price and name for the Flea Market participants. 
• Each seller can bring one assistant who also must have a ticket and that has been registered. 
• Sellers and their assistants will be required to show identification card or passport and ticket at the entrance. 
• The tickets will be checked during the registration process and will be exchanged for a wristband that provides free entry back into the build all days of the event. Under no circumstances should the wristband be removed.
• If you remove/discard/lose the ticket wristband after the first day, you will need to purchase a new ticket for the second day of the event. The badge is not a ticket! If you wish to remove the wristband on the evening of the first day and then wear it on the second day, do so carefully and under no circumstances discard your wristband!
• The wristband is valid for the number of days of the event specified in the ticket purchased by you. If you buy a ticket for two days, you will receive a wristband for two days of the event, if you buy a ticket for 1 day – you will receive a 1 day wristband.

5. Registration & Check-In 

• Participation in the Flea Market is allowed only for participants who:
  • Have passed the selection process by the event organizers.
  • Have received a confirmation email to their registered email address stating their acceptance.
  • Have been listed as participants. All three conditions must be met.
• Registration process for Flea Market participants happens at a designated area that will be marked on Flea Market map that will be sent out with acceptance emails.
• Participants are allowed to set up their tables starting from Friday evening or Saturday and Sunday.
• All tables must be set up before the event starts according to the event schedule.
• Participants of the Flea Market and their assistants must carry a badge and bracelet issued during check-in. (details on how to get it will be provided in the confirmed application email) 
• Flea market participants must be present at the event venue no later than 30 minutes before the event opens and must remain at their table throughout the event. If you have a valid reason to leave early, you must inform the Flea Market coordinator in person or by phone (the number will be provided with the acceptance letter) .

6. Responsibility for personal belongings 

• Flea Market participants can leave their items after the close of the first day (also at night from FRI to SAT if you will set up your table from Friday), but organizers and venue authorities are not responsible for the safety of your belongings.
• It is not recommended to leave the table unattended during the event as the event organizers are not responsible for the safety of your belongings and merchandise.

7. AI & Stolen artworks 

• We are  against stolen artwork from other creators as well as pieces generated by artificial intelligence, so it is forbidden to sell products at the Flea Market that include artwork that was not ethically sourced. We are against AI, so at Flea Market, it is prohibited to sell any goods created with the help of AI. 

8. Additional information  

• Participants must provide high-quality photographs of their products.
• To ensure that you are featured on our social media, make sure that when submitting your application, you rename all attached files using the name of your store or your pseudonym. (For examples: Cafters-store_logo.jpg, Cafters-store_stuff.jpg) 
•  There is no additional charge or fee for selling in the Flea Market . 

Note: The organizers reserve the right to make changes to the rules and regulations of the competition to ensure fair selection, maintain order, and ensure the safety of all participants.